Chief Administrative Assistant To CEO (Bi-Lingual-Mandarin)
Humble, TX
Full Time
Human Resources
Experienced
Who We Are
ALARA Logistics is a small, privately owned company experiencing a period of both growth and maturity. We are a specialized logistics company headquartered in Houston, TX, with additional offices in Australia and South Korea. We focus on all phases of transportation including high-consequence material, difficult-to-transport cargo, oil-industry projects, and hazardous cargo from conception to production. We have a small team (15-20 people in Houston) of professionals with specialized experience and licenses in the transportation industry, as well as administrative and warehouse staff.
Our work environment is a close-knit group of motivated people. We value curiosity, professional drive, and a strong focus on customer service in our employees.
Who You Are
The Chief Administrative Assistant to the CEO provides high-level administrative support to the executive team, ensuring seamless operations and communication across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment.
The ideal candidate is a trusted professional with strong judgment, attention to detail, and excellent communication skills. By efficiently managing schedules, travel, projects, and confidential tasks, this individual enables the CEO and executive team to focus on strategic initiatives.
Role and Responsibilities
ALARA Logistics is a small, privately owned company experiencing a period of both growth and maturity. We are a specialized logistics company headquartered in Houston, TX, with additional offices in Australia and South Korea. We focus on all phases of transportation including high-consequence material, difficult-to-transport cargo, oil-industry projects, and hazardous cargo from conception to production. We have a small team (15-20 people in Houston) of professionals with specialized experience and licenses in the transportation industry, as well as administrative and warehouse staff.
Our work environment is a close-knit group of motivated people. We value curiosity, professional drive, and a strong focus on customer service in our employees.
Who You Are
You bring experience from high-growth or multinational environments, with strong attention to detail, professional discretion, and organizational skills. You’re a proactive communicator, fluent in Mandarin, and excel at juggling priorities with poise and accuracy. This role is ideal for someone ready to contribute at a strategic level while providing seamless executive support. You will be honest, accountable, and knowledgeable with the ability to perform in this role with a high level of discretion and professionalism. You will have a strong attention to detail, excellent written and verbal communication and organized.
We offer a casual, collaborative, supportive and fun work culture, with opportunities for growth and development.
Summary/Objective
The Chief Administrative Assistant to the CEO provides high-level administrative support to the executive team, ensuring seamless operations and communication across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, dynamic environment.The ideal candidate is a trusted professional with strong judgment, attention to detail, and excellent communication skills. By efficiently managing schedules, travel, projects, and confidential tasks, this individual enables the CEO and executive team to focus on strategic initiatives.
Role and Responsibilities
- Provide executive-level administrative support to the CEO and officers
- Manage complex calendars and schedule meetings
- Coordinate international and domestic travel arrangements
- Prepare presentations, reports, and executive correspondence
- Support special projects and high-priority initiatives
- Track and manage tasks to ensure deadlines are met
- Serve as liaison to internal teams and external partners
- Maintain confidentiality and handle sensitive information with discretion
- Process expense reports and ensure documentation is complete and accurate
- Join high-level meetings to capture actions, drive follow-ups, and manage the next steps
- Manage confidential and strategic communications across time zones and cultural contexts
Core Competencies
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEOC Statement
ALARA Logistics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
- Confidentiality & Professionalism
- Time Management & Organization
- Executive Communication
- Multitasking & Problem Solving
- Teamwork and Collaboration
- Technical Proficiency (Microsoft office & project tools)
- Bachelor’s degree required
- Minimum 3 years’ experience supporting C-level executives
- Fluent in Mandarin (spoken and written)
- Strong organizational and communication skills
- Proven ability to manage travel logistics and executive scheduling
- High discretion with confidential information
- Skilled in Microsoft Office and project management platforms
- International travel required
- US Passport required
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
EEOC Statement
ALARA Logistics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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